Finance Assistant

Website Working World

Job Title: Finance Assistant

Job Duration: Temporary to Hire

Pay Rate: $15/hour

Hours: Part time 9AM – 2PM

Location: Woodstock, IL


  • 1 year previous accounting experience
  • Must have previous QuickBooks experience
  • Must be proficient in the Microsoft Office suite
  • Must have previous database knowledge

Job Description: 

  • Handle accounts payable and receivable.
  • Prepare and oversee bi-weekly payroll and related Journal Entries and reports.
  • Process all credit cards in house.
  • Reconcile bank and credit card statements.
  • Make local bank deposits.
  • Prepare ST-1 return and process sales tax due.
  • Generate monthly financial reports for the Board and Executive Director.
  • Prepare Board books.
  • Go over quarterly entries with local accountant.
  • Provide for auditors and prepare all pertinent information for audit.
  • Conduct data entry as well as troubleshoot and review entries for proper General Ledger and review and correct Functional Expense allocation on a periodic basis.
  • Provide requested information for Executive Director’s preparation of the annual budge.
  • Serve as liaison for audits and tax preparation.
  • Keep state registrations current throughout the year.
  • Maintain the contact database and make the correct Journal Entries into QuickBooks.
  • Maintain Insurance files and obtain new bids when requried.
  • Maintina bequest files.
  • Create new employee and/or intern documentaiton sets as needed.
  • Phone back-up.
  • Assist with preparing grants.
  • Process mail orders, purchase new logo wear, misc. sales as needed.
  • Order office supplies.
  • Obtain bids for equipment and purchase upon approval.
  • Assist with any and all fluers and brochures as directed.
  • Download and print photos as needed.
  • Assist with any renewal forms.
  • Assist in the preparation of direct mailers.
  • Assist with the organization of events.
  • Other duites as assinged.

To apply for this job email your details to

Finance Assistant